How to Write a Proclamation for Association Programs and Events

how to write a proclamation for association programs and events imageA proclamation is an official way for local government leaders to make an announcement. Although there are a few steps involved, overall it’s a very easy thing to accomplish – particularly if your Association drafts the proclamation for your leader(s).

The 4-Step Process

1. Write: Outline what you would like the proclamation to say.

2. Contact: Contact your Mayor, Governor, or other local government official’s office to request the proclamation.

3. Sign: Meet with the official for the signing of the proclamation and a photo.

4. Promote: Post the photo on social media and send a press release to the local newspaper.

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How to Write a Proclamation

Title

Start with a basic title, which explains the proclamation.

Write Reasoning Statements

Identify the reasons behind your proclamation. Keep it straightforward and simple. Start each statement with “Whereas,” followed by the reason.

Write The Proclamation Statement

Explain what you are proclaiming, based on the above-listed reasons. Start the sentence with “Now, therefore” and be sure to include the author’s name, position, organization, location, and the date. This statement should be written in the first person.

Add A Personal Invitation

Underneath proclamation statement, personally invite readers to support and participate in your proclamation.

Sign And Date The Document

If your organization has an official seal, include it as well.

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Sample Proclamation:

Title
Anytown, USA Build Local Day Proclamation

Reason 1
WHEREAS, the local building industry is integral to the growth and longevity of a community, and

Reason 2
WHEREAS, the strength of the local building industry is dependent on the support of the community, and

Reason 3
WHEREAS, the Anytown Builder Association is partners with both the community and local businesses of Anytown, and

Reason 4
WHEREAS, the Anytown Builders Association tirelessly promotes and supports living and working in Anytown;

Proclamation Statement
NOW, THEREFORE, be it resolved that I, [John Doe, Mayor of Anytown], do hereby proclaim November 1, 2016, Build Local Day throughout Anytown, USA.

Personal Invitation
I encourage all businesses and community members to take advantage of the resources available from the Anytown Builder Association and to celebrate the Anytown Builder Association for their contributions.

Official Signature and Seal
IN WITNESS WHEREOF I hereunto set my hand and cause the Seal of Anytown to be herein affixed.

Source: American Library Association

For more Association marketing ideas, download Social Media Survival for Associations,
a fun infographic with 30 social media post ideas you can use right now.

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