Crisis Renewal Letter Template for Associations

This article was originally posted May 3, 2020. It has been updated.

crisis membership association renewal

Now, more than ever, It’s important for association and chamber members to feel valued. So, it’s critical to membership organizations and non-profits to reinforce their value.

Tactfully managing association and chamber of commerce membership renewals in crisis situations is challenging, but not something to be ignored.

“For the strength of the pack is the wolf
and the strength of the wolf is the pack.”
-Rudyard Kipling

We’ve shared the first of two templates for member renewal letters to help community organizations and non-profits navigate renewals in times of crisis,


Dear [Member Name],

I recently asked myself this question:

“How can I ask our members to renew their membership when the COVID-19 outbreak has all but devastated our economy?”

My answer?

“How can I not ask?”

Internet search bar for GrowthZoneIt would be disingenuous if I were to be apologetic toward the value of this organization. Long before the coronavirus epidemic, in times of crisis, [ASSOCIATION NAME] has circled the proverbial wagons. Today is no different.

Look at your email inbox. Your association team has been relentless in researching and providing timely, relevant information to help members survive and move forward.


My confidence in the value of membership is unwavering. Whether in the past or today, the association staff and board remain laser-focused on meeting the needs of and advocating for association members and our community as a whole.

Getting Young Professionals to Join Association

As for your dues, discounting your membership investment would be discounting the value of [ASSOCIATION NAME]. That being said, to ensure we all “keep our wagons together,” during this uncertain time, we are happy to adjust your support as needed.

Regardless of the adjustment, you will remain at and receive the full benefits associated with your current investment level through the recovery period. To work together privately and quickly to determine a plan please call or email [NAME].

Keep moving forward,



Thank you to Pat McGaughey of for sharing this template with GrowthZone to publish for chamber and association professionals.

post-covid association resources

Helpful Resources for Associations:

COVID-19 Resources for Associations. >>

Building an Association Crisis Communications Webpage. >>

Disaster Preparedness for Associations. >>

How to Create an Association Crisis Response Plan. >>




member renewal letter


COVID- 19 Membership Renewal
Letter Template



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